Privacy Policy

Last updated: 24/02/2026
Website: https://ycgf.org.uk/
Charity number: 1152515 (England & Wales)
Contact: office@ycgf.org.uk

1. Introduction

York City Gymnastics Foundation (“we”, “us” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and disclose personal information about individuals who visit and interact with our website and services in accordance with the UK General Data Protection Regulation (UK GDPR), Data Protection Act 2018 and related laws.

This policy applies to all personal data collected through our website and other interactions with us.

By using our website or providing your personal data to us, you agree to the terms of this policy.

2. Data We Collect

We may collect and process the following types of personal data:

Identity data: name, title, date of birth.
Contact data: address, email address, telephone/mobile number.
Technical data: IP address, browser type and version, operating system, device identifiers.
Usage data: pages you visit on our website, time spent on pages, referral sources.
Communications data: messages you send to us via email or contact forms.
Event/Service data: information you provide when registering for events, memberships, programmes or volunteering.

3. How We Collect Your Data

We collect your information:

When you provide it directly (e.g., through contact forms, event registrations, email correspondence).
When you interact with our website (using cookies and similar technologies).
From third‑party service providers where necessary to deliver our services.

4. Cookies and Tracking

We use cookies and similar technologies to:

Improve your browsing experience.
Analyse website traffic and usage patterns.
Tailor content to your interests.

You can manage or disable cookies through your browser settings, but some features of the website may not work correctly without cookies.

5. How We Use Your Data

We use your information for purposes including:

Providing, operating and improving our services and website.
Responding to enquiries, requests or applications.
Communicating news, updates, events and opportunities you have opted into.
Administering our charity activities and events.
Complying with legal and regulatory obligations.

We will only use your personal data where we have a lawful basis, such as:

Your consent (where given).
Performance of a contract.
Compliance with legal obligations.
Legitimate interests (e.g., improving our services), provided this does not override your rights.

6. Data Sharing and Disclosure

We will not sell, rent or trade your personal information. We may share your data:

With trusted service providers helping us operate our website or events.
With our professional advisers or regulatory bodies where required by law.
If required to do so by a legal authority.

All such sharing is governed by strict data protection obligations.

7. Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, to meet legal obligations and to protect our legitimate interests.

8. Your Rights

Under UK GDPR and data protection law you have rights including:

Access to your personal data.
Correction of inaccurate or incomplete data.
Deletion of your data in certain circumstances.
Restriction of processing.
Objection to direct marketing.
Data portability where applicable.
Withdrawal of consent at any time (where processing is based on consent).

To exercise your rights or raise a concern, contact us at office@ycgf.org.uk.

If you remain dissatisfied with our response you may complain to the UK Information Commissioner’s Office (ICO): https://ico.org.uk/

9. Children’s Privacy

Our services are not directed at children under 16. We do not knowingly collect personal data from children without parental consent. If you believe we have collected such data, contact us to request deletion.

10. External Links

Our website may contain links to third‑party sites. We are not responsible for the privacy practices or content on those sites and encourage you to review their privacy notices.

11. Changes to This Policy

We may update this privacy policy from time to time. The updated version will be posted on our website with a revised “Last updated” date. Your continued use of the site constitutes acceptance of those changes.